Medical Records Command Center
Stop records going overdue. A weekly view for the Medical Records Director, measured against CBAHI and NPHIES requirements.
- 420inpatient discharges
- 7departments
- 90days of data
- 0real patients
Medical Records Director
Weekly chase list and CBAHI readiness.
Medical Director
Who holds open records, and who is about to go on leave.
Quality and Revenue
Delinquency trend and coding delays.
Plan the week
How many open items must close each day, and which records to chase first.
Ageing
Records by the age of their oldest open item.
Delinquency trend
Each dot is one week: the share of its discharges still open on day 31. A dot outside the dashed limits means something real changed.
Clinicians
Top clinician per department by overdue items. Anonymized, and attributed to the attending of record.
Leave clearance
CBAHI expects notes completed before a clinician goes on leave.
Compliance
Share of records past day 30 that meet each requirement, with 95% confidence intervals.
Priorities
Top gap in each of the three busiest departments, and who resolves it.
Departments
Lowest completion first. Select a cell, row or column to filter.
Records
Reference
Deficiency types
Definitions
- Completion rate
- Records with no open deficiency, divided by records reviewed.
- Delinquent
- Open more than 30 days after discharge (CBAHI, CMS). Inside 30 days a record is open, not delinquent. Rates use records past day 30 as the denominator.
- DNFC
- Discharged, not final coded: days waiting for ICD-10-AM coding before the NPHIES claim.
- Ageing
- Days since discharge. A record is grouped by its oldest open item.
- Owner
- The role that resolves each type. Physician items go to the attending of record.
- Scope
- Inpatient discharges only. It measures completeness and timeliness, not the quality of what is written.
- Risk score
- Transparent rules, not a black box: how close the record is to day 30, how many items are open, and whether the clinician goes on leave before the deadline. Weights are illustrative and should be calibrated on local history.
- Plan simulator
- Closes open items deadline-first, day by day, with no new discharges. It shows the effect of capacity, not a forecast of real inflow. Capacity is pooled across roles; a live version would split it by role.
- Frameworks
- CBAHI National Hospital Standards (3rd edition wording), CHI coding standards (ICD-10-AM, ACHI, SBS), NPHIES. The 95% coding accuracy target is cited by AHIMA, which also runs coder and CDI training programs for Saudi Arabia through AHIMA International. Check the edition your facility uses. In a live hospital these figures would come from the HIS deficiency list, discharge dates and the coding worklist.